Privacy Policy

Converse County Hospital Foundation ("Foundation," "we," "our," or "us") respects your privacy and is committed to protecting the information you share through this website. This Privacy Policy explains what information we may collect through the Foundation's website at www.conversecountyhospitalfoundation.org, how we use it, when we may share it, and the choices available to you.

This Privacy Policy applies to information collected through the Foundation's website, online forms, email communications, and other digital interactions with the Foundation. It does not replace or modify any separate privacy notices that may apply to medical records or patient health information handled by Memorial Hospital of Converse County ("MHCC"), which are governed separately under MHCC's own privacy practices.

Information We Collect

We may collect information you voluntarily provide when you:

• Contact us by email or through a website form.
• Make a donation or express interest in supporting the Foundation.
• Sign up for newsletters, event updates, or other communications.
• Register for Foundation events, campaigns, or community activities.

The information we may collect can include:

• Name.
• Email address.
• Phone number.
• Mailing address.
• Donation details or giving preferences.
• Any other information you choose to submit.

We may also collect limited technical information automatically when you use the website, such as:

• IP address.
• Browser type.
• Device type.
• Pages visited.
• Date and time of website activity.
• Referring website or source.

This information is typically collected through standard website technologies such as server logs, cookies, or analytics tools.

We do not use this website to intentionally collect or store detailed medical records or protected health information about patients; any medical records or patient information are handled separately under MHCC's patient privacy practices and applicable health privacy laws.

How We Use Information

We may use collected information to:

• Respond to questions, requests, or inquiries.
• Process donations or related communications.
• Send newsletters, updates, or event information you request.
• Improve the website, user experience, and Foundation communications.
• Maintain donor and supporter records.
• Comply with legal, regulatory, accounting, or reporting obligations.

We may also use information in other ways that are consistent with the purpose for which it was provided.

If you give us permission, we may also use your contact information to send fundraising appeals or information about local healthcare initiatives and Foundation activities in Converse County and the surrounding community. You can opt out of those communications at any time as described below.

Cookies and Analytics

Our website may use cookies and similar technologies to help the site function, understand website traffic, and improve the visitor experience. Cookies are small data files stored on your device by your browser.

You may be able to control cookies through your browser settings. Please note that disabling cookies may affect certain website features or functionality.

We may also use basic analytics tools (such as website traffic analysis services) to understand how visitors use our site, including which pages are visited most frequently and how people find the site. Those tools generally use cookies or similar technology to generate aggregate statistics and do not identify individual visitors by name.

How We Share Information

We do not sell personal information. We may share information in limited circumstances, including:

• With service providers that help us operate the website, manage communications, process donations, or support Foundation operations.
• When required by law, court order, subpoena, or other legal process.
• When necessary to protect the rights, safety, or property of the Foundation, website users, or others.
• In connection with organizational changes such as a merger, restructuring, or transfer of Foundation assets, if applicable.

Any third-party provider receiving personal information on our behalf is expected to use it only for authorized purposes and to maintain appropriate safeguards.

Because the Foundation works closely with Memorial Hospital of Converse County, donor or contact information may be shared with MHCC in limited circumstances where it is reasonably necessary to coordinate events, recognize gifts, or support programs that benefit the hospital and community. When information is shared in this way, it is used only for Foundation-related and hospital-supporting purposes and is handled under appropriate privacy safeguards.

Donation Processing

If the website accepts online donations, payment information may be processed by a third-party payment processor rather than stored directly by the Foundation. In that case, payment transactions would also be subject to the privacy practices and terms of the applicable payment processor. This page should be updated to name the processor once the donation platform is confirmed.

We recommend that you review the privacy policy and security practices of any third-party donation platform you use when supporting the Foundation, particularly if you are entering payment card information or other sensitive data.

Email Communications

If you provide your email address, we may send Foundation-related updates, event announcements, fundraising information, or responses to your inquiry. You may opt out of non-essential marketing or fundraising emails at any time by using the unsubscribe link, where available, or by contacting us directly.

Even if you opt out of promotional emails, we may still send you important non-marketing communications, such as confirmations of donations you initiate, acknowledgements of gifts, or responses to specific requests.

Third-Party Links

This website may contain links to third-party websites, including hospital, donation, social media, or community resources. We are not responsible for the privacy, security, or content practices of third-party sites. Users should review those sites' own terms and privacy policies.

Data Security

We use reasonable administrative, technical, and physical safeguards to help protect personal information collected through the website. However, no internet transmission or electronic storage method can be guaranteed to be completely secure.

Because the Foundation is a relatively small, community-based nonprofit, we strive to balance security and practicality by using reputable service providers, limiting access to personal information to those who need it for Foundation purposes, and periodically reviewing our practices as laws and technology evolve.

Data Retention

We retain personal information for as long as reasonably necessary for the purposes described in this Privacy Policy, or as required by law, accounting rules, recordkeeping obligations, or legitimate organizational needs.

For example, we may keep donation and acknowledgment records for several years to comply with tax, reporting, and audit requirements, while routine website inquiries that do not involve donations or long-term engagement may be kept for shorter periods.

Children's Privacy

This website is not intended for children under 13, and we do not knowingly collect personal information from children through the website without appropriate consent. If you believe a child has submitted personal information through the site, please contact us so we can review and address the matter.

Your Choices and Rights

You may contact us to:

• Request updates or corrections to your contact information.
• Ask questions about how your information is used.
• Request removal from marketing or fundraising communications.

Depending on the privacy laws that apply where you live, you may have additional rights, such as the right to request a copy of certain information we hold about you, to ask that we limit certain uses of your information, or to request deletion of information where legally appropriate. We will honor applicable legal rights and will explain any limitations that may apply (for example, where we must retain records for tax or reporting purposes).

To exercise any of these rights, please contact us using the information in the "Contact Us" section below.

Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the Effective Date posted at the top of the page. Continued use of the website after changes are posted means you accept the revised policy.

If a material change affects how we collect, use, or share your information, we will make reasonable efforts to highlight that change on the website (for example, by posting a brief notice or updated summary at the top of this page for a period of time).

Contact Us

If you have questions about this Privacy Policy or the Foundation's website practices, please contact:

Converse County Hospital Foundation PO Box 393 Douglas, WY 82633 Email: conversehospitalfoundation@gmail.com Phone: 307-358-2122

The Foundation is a local nonprofit organization located in Douglas, Wyoming, and the website is intended primarily for individuals and organizations interested in supporting healthcare in Converse County and the surrounding area. If you are visiting the site from outside the United States, you understand that your information may be processed and stored in the U.S., where privacy laws and rights may differ from those in your home jurisdiction.